Registration Software Features

Seamless Integration
With Powered by Eastbay, you can build and host your entire site or seamlessly link from your existing site for all registration activity, team page access and web store purchases. Your registration experience will feel like a natural extension of your organization.

Flexible Custom Registration Forms
Customize your registration process by asking any number of questions in a wide variety of formats. Answer formats range from text areas, multiple choice, consent forms, radio buttons and lots more.

Automated Receipts Confirmation and Waiting Lists
Every registration or waitlist activity generates an automatic branded email to the account holder for their records, and your own. You also have the freedom to add custom content and images to any communication.

Secure Online and Offline Payments
Powered by Eastbay is a Level III certified company that provides safe, secure and encrypted credit / debit card processing with real-time validation. Compliance is verified by an independent third party. You can accept both online and offline payments including checks and purchase orders.

Recruit Volunteers and Sponsors
Actively recruit volunteers and sponsors as part of your registration process. Sign up online and accept donations and sponsorship payments. You never know unless you ask and Powered by Eastbay makes sure everyone gets the opportunity to help out where they are needed most.

Individual and Team Registration
Powered by Eastbay allows you to accept both individual and team registrations. This feature is ideal for tournaments and Fun Runs where team participation is an important part of the mix.

"Tell-A-Friend" Referral Marketing
Increase participation 20%-40% at no cost with this powerful feature. Participants can easily refer your programs to friends and neighbors with a personal, branded email message. A direct link is included to provide instant access to the registration page.

Survey/Invite
Increase participation by sending out invitations to participate in upcoming events and track your responses online. You can also create and send out surveys at any point in the season to generate participant feedback with a simple & safe and anonymous process.

WebStore
Your automated webstore lets you sell all the gear your participants need year round in one convenient location. Eastbay's team sales representatives will help you select and create the right assortment of uniforms, equipment and club merchandise including all the major athletic brands.

Effective Fundraising
Your webstore will quickly become your leagues most successful fundraising tool. This new feature provides a year-round revenue steam and eliminates all the hassle of running your own store. Create and sell hats, t-shirts, sweatshirts, balls and other successful fundraising items.

No up-front inventory costs
Buying inventory upfront can be difficult and expensive. We have simplified the process so all you do is select your products, turn on your store and start accepting orders. Eastbay will ship your products on demand as orders are placed by your customers.

Direct to Customer Fulfillment
No more weekends sorting products and looking for volunteers to hand them out at the next game. Once an order is placed, it is automatically sent to Eastbay and the merchandise is shipped directly to your customer.

Full Customer Service Support
Eastbay has a whole support team dedicated to helping your customers. Questions about orders, returns and exchanges are all handled directly with Eastbay via 1-800 service. There are no orders to submit and track or sales taxes to file. Everything is included and handled automatically through the Powered by Eastbay system.

Sell Products During Registration
The integrated webstore enables your organization to also sell merchandise as part of the registration process. Specific products can be offered for each individual program and your participants simply select the items they need for the upcoming season. This is a great way to manage team uniforms and over 60% of online sales are driven using this convenient approach.

Secure Data Access
You own your data and control who can see it. Access is provided through a secure SaaS desktop application. Individual access levels are fully customizable and there is no restriction (or additional cost) associated with the total number of people using the application.

Simple Dashboard Reporting
You have access to all your data in real-time. Simple dashboard reports provide status at-a-glance for all individual programs. Standard reports provide details on typical activities like registrations and payments. Custom reports can be generated with a few clicks and exported in a wide variety of popular file formats.

Team Building / Roster Management
The Team Builder includes registrant, volunteer and sponsorship data and allows you to easily build teams using any criteria, including buddy requests. Volunteer assignments also occur in the Team Builder with parents automatically linked to children. Once rosters are completed one mouse click publishes the Team Pages and another sends all the rosters out by email.

Automatically Generated Team Sites
All, participants including coaches, players, parents, and volunteers that are assigned to an individual team have simple and secure access to the information they need most. Team roster, contact information, schedules, announcements, standings and anything else that needs to be shared can be published to this site and shared via email.

Team Photos and Message Boards
Our team sites are not limited to standings and statistics. Teams love to share and Powered by Eastbay makes it easier than ever. Team members can use their team site to upload and share photographs, leave a message, send out an announcement, ask questions or simply email each other. It is a great way to stay in touch all season long.

Automatic Game / Practice Reminders
Automatic email reminders are a great way to get players, parents, coaches and officials to the right place at the right time. Once your schedule is set, Powered by Eastbay can send out automated reminders including specific event information, location maps and driving directions.

Free updates every two months
Ongoing feature enhancements and updates are released every two months. Updates are automatically downloaded and installed when you login to your account. Powered by Eastbay is committed to the goal of helping you manage your sports organization.